GTA Human Resources is looking for a well-organized and experienced Import & Logistics Specialist to manage the end-to-end import, procurement, and supply chain operations for our client — a market leader with over 25 years of experience in the import and distribution of food products, alcoholic and non-alcoholic beverages.

This role is essential for ensuring the operational flow of goods from existing international suppliers, based on pre-negotiated contracts. The Import & Logistics Specialist will work closely with the sales team to process their orders, coordinate transport and documentation, and guarantee that the products arrive in the country in full compliance and on time.

Job Overview

The Import & Logistics Specialist will oversee the entire process of planning, ordering, and importing goods — acting as the key point of contact between suppliers, logistics providers, internal teams, and customs authorities. This is a highly operational and coordination-heavy role focused on logistics execution and accuracy in documentation, not on sourcing or negotiation.

Key Responsibilities

• Process orders received from the sales team and transmit them to the existing international suppliers.
• Represent the company in daily interactions with suppliers and carriers to ensure timely shipping and delivery.
• Ensure that all necessary documentation and import formalities are handled correctly to avoid customs delays.
• Coordinate and organize international transport and customs clearance, following excise duty, EMCS, and all other regulatory procedures.
• Maintain up-to-date product descriptions, supplier data, and pricing in internal systems.
• Set selling prices in the system according to company pricing policies.
• Operate and manage the purchasing process using the company’s ERP system (WizPro).
• Track and reconcile goods upon receipt, addressing any discrepancies in quantity or quality.
• Communicate proactively with national authorities (Customs, Veterinary, Agriculture) to ensure compliance with all legal requirements.
• Maintain ongoing contact with logistics providers and ensure cost-effective, reliable transportation solutions.
• Validate goods receipt and register supplier invoices in the company software.
• Prepare internal reports on purchasing and import activities as required by the management team.
• Act as the liaison between internal departments (sales, finance, logistics) and external partners to resolve any issues that could affect order fulfillment or deliveries.

Qualifications

• University degree in Economics, Business Administration, or a related field.
• Minimum 3–5 years of experience in purchasing, import, or logistics roles.
• Advanced knowledge of customs regulations, excise duty systems, and EMCS operations.
• Excellent command of English (knowledge of French or Italian is an advantage).
• Proficient in MS Office (especially Excel); familiarity with WizPro is a plus.
• Solid understanding of wholesale/retail procurement and import operations.
• Strong attention to detail and multitasking ability.
• Excellent organizational and communication skills.
• Proactive, collaborative, and solution-oriented mindset.